Birch Hollow Estates Property Owners Association

www.birchhollowestates.net

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Birch Hollow Estates, a Covenant Protected Community.

A great place to live, raise children, and retire to!

Board of Directors                                            Managing Agent__________

2017 Tara Madonna – President                                                            Rose McAllister

Russell James – Vice President                                                    Office Hours:  Monday, Wednesday,Thursday

Duane Remish – Treasurer                                                           12pm – 3:00pm  and by Appointment

Fran Tenzycki – Secretary                                                             Office:   570-629-0798

Bernadette Feliciano – Director                                                    Pool (Seasonal):   570-688-9288

Laurie Selbe -  Director

Marco Colon- Director                                                                  info@birchhollowestates.net

 

MEETINGS

Board Meetings are held every second Monday of the month.  The Meetings are at 7:00pm at the Clubhouse,  located at 145 Jay Road.  15 minutes prior to the Meeting is alotted for questions and comments from the Property Owners.

There are two scheduled meetings each year; in December a General Meeting is held for the Association Members in good standing to review and vote on the proposed budget for the coming year and for the Election of new board members.

An Annual Meeting is held within 90 days of the year end for the review of the earnings and the spending of the prior year.

These Meetings are held at The Clubhouse as well.

Schedule for Board Meetings:

Results of the Election:  Duane Remish and Marco Colon

Monday, January 11, 2016  7:00pm

Monday, February 8, 2016   7:00pm

 

Be an active member of your Association, attend the Meetings, volunteer and remain in good standing by supporting your Community by paying your Assessments.

Assessments for 2016:  $295.00 Paid by February 15, 2016

Late Fees applied after due date. Contact Office for details.

 

2016 Budget

ACCOUNTANT                                               $  1,700

 

ADMINISTRATION                                         $  1,755

 

CAPITAL IMPROVEMENTS                              $  5,000

 

ELECTRICITY                                                $  4,500

 

INSURANCE/WORKERS COMPENSATION          $  8,000

 

IRS                                                              $         0

 

LEGAL/COURT FEES                                       $     500

 

MAINTAINANCE/REPAIRS                              $15,000

 

PAYROLL:BUSINESS MANAGER,POOL PAYROLL

/ PAYROLL TAXE                                         $45,000

         

POOL  OPERATIONS                                       $  6,000

 

POSTAGE                                                      $  1,000

 

PROPANE                                                     $  5,500

 

PRINTING                                                     $  1,000

 

REPLACEMENT RESERVE                                $12,000

 

TELEPHONE                                                  $  1,900

 

TOTAL                                                            $108,855  

Assessment per lot is $295

369 lots x 295 = $ 108,855

Respectfully Submitted by,

Duane Remish, BHEPOA Treasurer

 


 

 

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Clubhouse Rentals

The Clubhouse is available to all members in good standing  for rental. 

See attached:

..\Clubhouse Rental Application\CLUBHOUSE RENTAL PDF.pdf

..\Clubhouse Rental Application\Clubhouse Kitchen .pdf


 

 

Committees

Covenants Committee:

A committee dedicated to observing that the Protective Covenants are upheld:

1.  BUILDING CODE COMPLIANCE

Any new home or additional construction must be built in accordance with the Building Code of either Chestnuthill Township or Polk Township, as appropriate.  This includes but is not limited to total square footage, height, location of well, location of sewerage system, drainage, setbacks, corner lot clearance,  etc.  Also, wells and sewerage disposal systems must be constructed in accordance with the standards set forth by the Pennsylvania Department of Environmental Protection (DEP).

2. RESIDENCE

All units in the community shall be used for single family residential purposes only.  The use or rental of a garage, attic, basement or an on-site recreational vehicle as a separate dwelling is not permitted.  Any residence, which includes units with an occupied structure, may have up to two (2) attached or detached garages (or both) with space to hold up to four (4) cars.  A mobile home does not constitute a permanent residence.

3.  PETS

The restrictions pertaining to pets include: (1) the total number of cats and dogs may not exceed the limit set by either Polk Township or Chestnuthill Township as appropriate, (2) animals defined as exotic (by the Pennsylvania Game and Wildlife Code), horses, or farm animals are not permitted, (3) the keeping of animals for breeding purposes is not permitted, (4) the pet must be under the control of the owner at all times, this includes leashing the pet(s) during walks, (5) fecal matter left by the pet on lawns, driveways, streets or common areas must be removed by the pet’s owner, and (6) the pet(s) may not create a nuisance due to excessive noise or odor.

4. VEHICLES - GENERAL

Any vehicle, when not stored in the garage must be parked in the driveway and not on the front of the property, the lawn, the street, or on medians - unless special conditions exist such as parties, flooding, or severe winter weather.  If parked in the driveway, the vehicle must be properly licensed and registered.  If repair work is being done on the vehicle which results in the removal of parts, the jacking-up of the vehicle, or the placing of the vehicle on lifts such as concrete blocks, said work must be completed within one (1) month.

5.  WORK VEHICLES:  Generally, work vehicles (with or without company logo) such as vans and pick-up trucks are permitted.  Work vehicles not permitted include, but are not limited to:

             . Semis

                . Dump trucks

                . Buses

                . Flat bed trucks

                . Moving vans (except as temporarily needed for moving)

                . Storage bins (except for temporarily moving, cleaning or redecorating)

                . Tow trucks

                . Box vans exceeding ten (10) feet in length

6.  TREES

The landscaping of the front of a residence shall be at the discretion of the owner, provided that the plans for the replacement of trees must be submitted to the Board of Directors for approval. Trees may be removed, provided that the removal is replaced by adequate landscaping.  In order to protect the privacy of residents, an area of forest starting at the property line and extending inwards for a length of fourteen (14) feet shall be maintained on both sides and in the rear.  Within this area, trees may not be removed without the express approval of the Birch Hollow Estates Board of Directors.  Additionally, in order to protect the safety of each residence, trees may be topped provided that the tree is not permanently damaged.*

7.  SIGNS

Both temporary and permanent signs are permitted. Signs may be attached to trees or in the ground provided that the signs, per unit, are no greater than three (3) in number and not larger than four (4) square feet in facial area.  Home business signs are not permitted. Signs of a temporary nature, for example, “for sale”, “for rent”, “garage sale”, etc., must be removed within one week of the event. Signs may not be placed in common areas or on medians.

8. MEMBERSHIP

All purchasers of lots or existing homes shall automatically be members of the Birch Hollow Estates Property Owners Association and shall enjoy the rights and privileges of such membership, provided association dues are paid.  Upon acquisition of property within the community, the unit owner member, their family, guests, assigns and agents shall be bound by the community documents.

9.  SUBDIVISION

Further subdivision of lands is prohibited unless prior approval of the Board of Directors is obtained.

10. AUTHORITy

The Board of Directors shall have the right to enforce all restrictive covenants, bylaws, rules and regulations.  The Board of Directors shall also have the authority to impose fines or take disciplinary action for any violation of the covenants, bylaws, rules and regulations.   Homeowners have the right to appeal violations pursuant to the rules and procedures developed by the Board of Directors.

11. CONDITION OF PROPERTY

All lots within Birch Hollow Estates must be kept in a neat and orderly condition. This includes, but is not limited to: all trash cans must be removed from the street following garbage pick up and moved to an appropriate area next to the house, garage or shed; when ready for pick up, garbage should be kept in containers; only outdoor furniture may be used on any visible area of the yard; visible lawn should be regularly trimmed and mowed; any debris deposited on the property should be removed; no obnoxious material detrimental to adjacent properties shall be permitted.

12.  NEW OR ADDITIONAL BUILDING

Any required Township permits, as well as approval by the Birch Hollow Estates Board, must be obtained prior to any additional construction including, but not limited to, a shed, garage, fence, gazebo, deck, patio, swimming pool or home extension.  Not permitted are barns, outbuildings, or tents.  No excavation is permitted after a residence has been built except for the replacement of a well or sewage system.*

13.  ATV’sThe driving of any unlicensed vehicle not permitted on public streets as defined by the Pennsylvania Department of Motor Vehicles is prohibited within the Birch Hollow Estates.  This includes, but it is not limited to, ATV’s, dirt bikes, etc..

 

 

14.  VANDALISM

Any act of vandalism, the defacing of property, or the dumping of debris on property, both private and communal, within the Birch Hollow Estates community shall be punishable by fine.

15.  MANDATORY MEMBERSHIP AND ASSESSMENTS

Upon acquisition of property within Birch Hollow Estates, each property owner shall be responsible for the payment of annual assessments and charges to be determined annually by the Board of Directors in its sole discretion.  The Board also has the right to impose special assessment for specific projects, if warranted.  Any owner delinquent in the payment of association charges shall be subject to an automatically perfected statutory lien for the amounts owed.  Additionally, the Association, if forced to pursue collection remedies, is authorized to collect all collection costs, including attorney’s fees and interest at a rate of 15 percent (15%) annually.

16.  OBNOXIUS PERSONAL BEHAVIOR

When in public within the Birch Hollow Estates, residents including their family, guests, and agents, must act responsibly.  Obnoxious behavior including, but not limited to, drunkenness, use of foul or offensive language, nudity, rowdiness, fighting, etc., will not be tolerated and will be punishable by fine.

 

*If approval is required prior to a community member taking an action, please contact the Managing Agent for forms and/or procedures.

 

If you need approval to

Please download and print Covenant Form and send to Birch Hollow Estates POA

Attn:  Covenant Committee, PO Box 96, Effort, PA 18330

..\Covenant Tours 2015\Covenant Worksheet.pdf

 

MAINTAINANCE COMMITTEE :

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Russell James - Chairperson

The Maintenance Committee is made up of Voluntary Laborers who help maintain the common grounds.  The help of these individuals, keep costs down and promote a sense of Community. Volunteers are always needed, call the Office if interested.  The Committee sponsors a yearly Clean Up Day in April, to ready the Pool and the Clubhouse for the Season. 

 

 


Recreation Committee

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Fran Tenzycki – Chairperson

This Committee, is Voluntarily Funded through Community member donations and by Fundraising it is run by Volunteer Association Members.

The Recreation Committee is to provide a wide range of recreational activities to all members in good standing, of Birch Hollow Estates.  The Recreation Committee programs will promote and encourage the members of the Community to come together to enjoy activities and to meet other members.  The Recreation Committee will be responsible for organizing all aspects of the events.

EVENT SCHEDULE

COME JOIN US ON SUNDAY DECEMBER 20TH FROM 2:00 TO 4:00.....................

DO A CRAFT, HAVE REFRESHMENTS BRING A WRAPPED GIFT FOR EACH CHILD

YOU BRING WORTH A VALUE OF $5 AND MARK IT BOY OR GIRL WE WILL HAVE

2 CIRCLES ....A BOY CIRCLE AND A GIRL CIRCLE.....PASS THE GIFTS AROUND

AND WHEN THE MUSIC STOPS WHATEVER GIFT YOU HAVE IS YOURS....YOU

CAN EXCHANGE WITH A FRIEND IF YOU WANT....IF YOU DON’T WANT YOUR

GIFT OR DON’T LIKE IT.. THERE WILL BE A BOX TO DONATE IT TO A LESS

FORTUNATE CHILD....PLEASE RESPOND BY DECEMBER 13TH & HOW MANY

KIDS WILL BE ATTENDING ....CALL FRAN 570-504-1703 IF NO ANSWER LEAVE A

MESSAGE

 

WE WILL BE A HAVING A PANCAKE BREAKFAST AND OTHER GOODIES TO GO

ALONG WITH IT ON SATURDAY JANUARY 16TH FROM 10:00 AM THROUGH 1:00

PM...IF YOU WOULD LIKE TO SHARE A FAVORITE BREAKFAST DISH FEEL FREE

TO BRING IT ALONG, .....BRING ONE OF THE GAMES YOU GOT FOR CHRISTMAS

TO PLAY WITH OTHER KIDS AND ADULTS AS WELL!.....PLEASE RESPOND BY

JANUARY 10TH IF YOU WILL BE ATTENDING AND HOW MANY....THERE WILL BE

A DONATION OF $3 PER ADULT AND $1 FOR KIDS UP TO 1O YEARS...$2 FOR

TWEENS 11-12 & TEENS 13 AND OVER...PLEASE RESPOND TO FRAN 570-504-

1703..IF NO ANSWER LEAVE A MESSAGE

THERE WILL BE AN ADULT SOCIAL ON SATURDAY FEBRUARY 26TH FROM 7:00

TO 11:00...21 AND OLDER ONLY! WE ARE LOOKING FOR A DONATION OF 1 ITEM

PER PERSON SO WE CAN RAFFLE OFF A NICE SIZE BASKET OR ANOTHER

DEPENDING ON HOW MANY DONATIONS WE GET...THERE WILL BE A CHARGE

OF $5 PER PERSON FOR 2 TICKETS AND ONE DOOR PRIZE TICKET ENTRY....

SOME EXAMPLES TO DONATE: A BOTTLE OF WINE/BOOZE YOU MIGHT HAVE

GOTTEN AND DON’T WANT OR PURCHASE ONE, NICE TIN OR BOX OF

CHOCOLATES OR OTHER CANDY, NICE TIN OR BOX OF COOKIES, CHEESE AND

CRACKERS, DIPS AND CHIPS, WINE STOPPER /WINE /BOTTLE OPENER

MAGAZINE/COOKBOOK OR ANY OTHER ITEM YOU WOULD LIKE TO DONATE TO

USE AS A BASKET GIFT FILLER...RECREATION WILL SUPPLY COFFEE/TEA AND

CAKE AND COOKIES

FEEL FREE TO BRING A SNACK OR FINGER FOOD TO SHARE WITH YOUR TABLE

AND OF COURSE BYOB. IF YOU WOULD LIKE TO GET A GROUP TOGETHER TO

PLAY A BOARD GAME OR CARDS (BRING YOUR OWN) OR EVEN JUST TO HANG

OUT AND SHOOT THE BREEZE..PLEASE RESPOND TO FRAN 570-504-1703 BY

FEB. 13TH IF YOU WILL BE ATTENDING HOW MANY AND WHAT YOU WOULD

LIKE TO DONATE

 

Welcoming Committee

Volunteer Needed for Chairperson

The welcoming Committee is Voluntarily Funded through Member donations; its function is to acknowledge our new property owners and to act as a liaison for the Community and the new member.

The Committee has sponsored the Community Health Fair and the Community Yard Sale.

 

BHE Project Fund Raising Committee

Click here to visit BHE Project Fund Raising Committee web page

Will an accomplished DJ, who has given of his time on Community  occasions has decided to launch a new committee to offset the cost of the BHE wish list.